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File Management

Machine provides powerful file management capabilities that enable you to create, edit, organize, and process files through natural conversation. This eliminates the need to switch between multiple applications when working with documents.

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Supported File Types

Machine can work with a wide variety of file types across different categories:

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Documents

Text

.txt, .md, .rtf, .log

Office

.docx, .xlsx, .pptx, .pdf

Code

.py, .js, .html, .css, .json

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Media

Images

.jpg, .png, .gif, .svg

Audio

.mp3, .wav, .m4a, .ogg

Video

.mp4, .mov, .avi, .mkv

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Data

Structured

.csv, .tsv, .xlsx

Database

.sql, .db, .sqlite

Interchange

.json, .xml, .yaml

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File Operations

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Creating Files

Ask Machine to create new files by describing what you need:

You: "I need a spreadsheet to track my monthly expenses"
Machine: "I can create an expense tracking spreadsheet for you. Would you like me to include categories like housing, transportation, food, etc.?"

You: "Create a Python script that sorts files in a directory by type"
Machine: "I'll create a Python script that organizes files by their extensions. Do you want it to move the files into separate folders or just display the sorted list?"

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Editing Files

Machine can help you edit existing files:

You: "Update my resume to include my new position at Acme Corp"
Machine: "I'll help you update your resume. Could you upload the current version so I can make the changes?"

You: "Add a new section to my project documentation about the API endpoints"
Machine: "I'll add an API endpoints section to your documentation. What specific endpoints should I include, and do you want examples for each one?"

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File Conversion

Convert between different file formats:

You: "Convert this CSV file to JSON"
Machine: "I'll convert your CSV data to JSON format. Would you like me to create a nested structure or keep it as a flat array of objects?"

You: "Turn this markdown document into a PDF with proper formatting"
Machine: "I'll convert your markdown to a nicely formatted PDF. Would you like me to include a table of contents and apply any specific styling?"

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File Analysis

Extract insights and information from your files:

You: "Summarize the key points from this research paper"
Machine: "I'll analyze the research paper and extract the main findings, methodology, and conclusions. Would you like me to focus on any specific aspects?"

You: "Analyze this dataset and tell me what patterns you notice"
Machine: "I'll analyze your dataset for patterns and trends. I can create visualizations, calculate statistics, and identify correlations. Any specific insights you're looking for?"

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Workspace Management

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Organizing Files

Machine helps you keep your files organized:

You: "Help me organize my project files into a logical folder structure"
Machine: "I'll help organize your project files. Based on what I see, I recommend creating folders for documentation, source code, resources, and tests. Would that work for you?"

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Batch Operations

Perform operations across multiple files:

You: "Rename all the image files in this folder to follow the pattern project-image-001.jpg"
Machine: "I'll rename your image files with the pattern 'project-image-001.jpg', 'project-image-002.jpg', etc. There are 24 images. Should I proceed?"

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File Organization Tips

  • Create a consistent folder structure for your projects
  • Use descriptive file names that include dates where appropriate
  • Keep related files together in project-specific folders
  • Use tagging and labels for easier search and retrieval
  • Regularly review and archive older files

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File Sharing

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Sharing Options

Machine provides several ways to share your files:

  • Direct download links: Share files with anyone via secure links
  • Export to cloud services: Send files to Google Drive, Dropbox, or other services
You: "Share this presentation"
Machine: "How would you like to share the presentation? I can create a direct download link or export it to a cloud service like Google Drive."

If you have specific file management requirements, you can ask Machine to recommend an organization system tailored to your needs and workflow.

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Best Practices

For optimal file management with Machine:

  1. Be specific with filenames: Use descriptive names for easier searching and organization

  2. Leverage metadata: Add tags and descriptions to important files

  3. Use workspaces: Organize related files into dedicated workspaces for improved context

  4. Regular cleanup: Schedule periodic reviews of your files to archive or delete unnecessary items

  5. Template creation: Create templates for frequently used file types

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File Security

Machine protects your files with multiple security measures:

  • Encryption: All files are encrypted in transit and at rest
  • Access controls: Fine-grained permissions for your files
  • Virus scanning: Automatic scanning of all uploaded files
  • Version history: Recover previous versions of your files if needed

File storage quotas depend on your subscription plan. See the Pricing & Plans page for details on storage limits for each tier.